A successful virtual board meeting relies on a functioning technology, solid communication protocols and adherence to the rules of conduct for calls. Technical issues can disrupt the flow of any meeting. It’s hard to maintain energy when attendees aren’t able to communicate clearly, or open attachments to read the minutes.

Consider putting in the time limit for each agenda item (BoardEffect) to stop the meeting from getting bogged down in off-agenda discussion. This will enable the chair to manage the meeting, and ensure that all subjects are covered. Additionally, noncontroversial items may be voted on as a part of a consensus agenda to save time for discussion during the meeting and reduce interruptions.

It is often difficult for board members and their staff to communicate with one another in a virtual environment and some may not be comfortable speaking up. The chair of the board can facilitate discussions by inviting people to direction on each agenda item, or by employing a hand-raising strategy during the discussion. Also, it is helpful to provide background information about the agenda items prior to the meeting so that directors can concentrate their attention on the discussion during the conference call.

Board members can collaborate between meetings using a secure online document management system, which helps to maintain the efficiency and accountability of the board. It is crucial to utilize a document management software that allows for granular control so that each director has the ability to review, edit, and make comments on documents. It is also crucial www.seboardroom.com to create a calendar reminder to remind board members of the next meeting. This will boost their involvement and encourage them to prepare.